Contingency Planning

Keeping your class running in the event of a snow cancellation, pandemic, or other emergency.

Below is a matrix highlighting some tools that are available to you for conducting Web Conferences and Virtual Classes or Meetings. If classes are canceled, Academic Technology for FAS can assist with any training that you or your teaching staff may need to prepare your plan.


Best for...

Number of Students

Information and Links

Where to Find It

Zoom Video Conferencing Web conferences with video, audio, screen sharing (online and integrated with Canvas)


(if >300, contact us at

Zoom Video Conferencing for your FAS Course
Recording Narration into your Powerpoint Quick and easy distribution Unlimited

How to record audio narration in Powerpoint

How to record audio narration in Keynote

How to Upload your slideshow to Canvas


Google Hangouts

Video or Chat Conference

9 if all are using video (More information at

Video tutorial: Setting up a Google Hangout

All Harvard College students already have Google accounts that they can use.

With Google Hangouts, you can also share your screen, collaborate on homework in Google Docs, or watch YouTube videos together. (faculty and staff) (students)

More information on Google Hangouts


Video or Chat conferences

25 (all will need Skype accounts)

Video tutorial: Setting up and using Skype for your class

More information on Group Calls with Skype

Record Video Directly onto Canvas Page or Announcement

posting asynchronous content


How-to Guide: Recording video using the Rich Content Editor

How-to Guide: Canvas Conversations (Email)

How-to Guide: Announcements


Reuse of Past Lecture Videos

courses where the content for that week is the same


contact to assist

WebEx Web Conferencing Web conferences with video, audio, screen sharing, digital whiteboard     FAS faculty and staff can request WebEx accounts for short-term use through HUIT Communication & Collaboration Services

Other ways for faculty to continue working with students when they are off campus include:

Posting Course Materials

Communicating with students